Measurement and Evaluation Unit

About the unit

The Measurement and Evaluation Unit is one of the units that focuses on reforming the educational process by improving the measurement of targeted learning outcomes through various evaluation processes at the faculty. The unit strives for the continuous development of evaluation and examination systems using modern methods that include the activation of electronic tests and the measurement of targeted learning outcomes for courses and academic programs within a framework of objectivity and transparency. All units collaborate with the Student Assessment and Evaluation Center at the university to achieve the desired goal of quality learning processes and to ensure that the student master’s all the outputs and objectives of the educational program.











Unit Objectives

The Student Measurement and Evaluation Unit performs the following tasks:

  • Ensuring that the tests prepared comply with the university's examination system and meet the necessary standards, in coordination with the various academic departments of the faculty. Ensuring that the prepared tests align with the university's testing system and meet the necessary standards in coordination with the various academic departments of the faculty.
  • Issuing periodic statistics and reports on the status of student assessment and evaluation at the faculty. Issuing periodic statistics and reports on the status of student assessment and evaluation at the faculty.
  • Issuing periodic reports on complaints and appeals submitted by students related to measurement and evaluation Issuing periodic reports on complaints and appeals submitted by students related to assessment and evaluation.
  • Ensuring that measurement and evaluation activities are conducted according to scientific principles and the regulations set by the university. Ensuring that measurement and evaluation activities are conducted according to scientific principles and the regulations set by the university.
  • Coordinating the creation of question banks for academic courses and ensuring the proper management of the creation process and quality control, in collaboration with the specialized unit at the university's Measurement and Evaluation Center to implement this. Coordinating the creation of question banks for academic courses, ensuring proper management of the creation process and quality control, and collaborating with the specialized unit at the university's Measurement and Evaluation Center to implement this.
  • Follow up on the creation and production of question banks. Monitoring, creating, and producing question banks.
  • Follow up on the implementation of electronic tests. Monitoring the implementation of electronic tests
  • Conducting automated (electronic) grading for objective tests Conducting automated (electronic) grading for objective tests
  • Identifying training needs at the faculty level Identifying training needs at the faculty level
  • Implementing training courses in coordination with the training unit affiliated with the Center for Measurement and Student Evaluation at the university. Implementation of training courses in coordination with the Training Unit affiliated with the Center for Measurement and Student Evaluation at the university.
  • Working on promoting the culture of student assessment and evaluation in the faculty in general, and electronic assessment in particular. Working on promoting the culture of student assessment and evaluation at the faculty in general, and electronic assessment in particular.
  • Coordination with the faculty's quality assurance unit regarding measurement and evaluation processes. Coordination with the Quality Assurance Unit at the faculty regarding measurement and evaluation processes.
  • Preparing workshops for faculty members, students, and administrators on the ethics of student assessment and evaluation. Preparing workshops for faculty members, students, and administrators on the ethics of student assessment and evaluation.

The records kept at the unit's headquarters in the faculty

  • Minutes of the unit's board of directors' meetings and sending a copy to the university's measurement and evaluation center. Minutes of the unit's board of directors' meetings and sending a copy to the university's Measurement and Evaluation Center.
  • Minutes of the meetings of the Measurement and Evaluation Center's Board of Directors and unit managers. Minutes of the meetings of the Board of Directors of the Measurement and Evaluation Center and the unit managers.
  • A copy of all practical and theoretical exams conducted at the faculty A copy of all the practical and theoretical exams conducted at the faculty.
  • Quality reports of the tests issued by the academic departments of the faculty after conducting the tests, which verify that the tests adhere to the established systems and technical standards. Quality test reports issued by the academic departments of the faculty after conducting the tests, which verify that the tests adhere to the established systems and technical standards related to them.
  • Records of success statistics in all faculty subjects periodically with analysis. Records of success statistics in all faculty subjects periodically with analysis.
  • Photos of the examiners' committee decisions (if applicable) Photos of the decisions made by the examination committees (if applicable)

The reports issued by the unit

The unit issues periodic reports at the end of each semester and submits them to the faculty council and the university's measurement and evaluation center, which are:

  • The technical report on the quality of the tests is prepared in coordination with the relevant academic departments, ensuring that the tests measure the proposed targeted learning outcomes as described in the course syllabus (ILOs).
  • Statistical reports on success rates with their analysis Statistical reports with success rates and their analysis
  • Reports on the question banks for the faculty courses, including question analysis. Reports on the question banks for the faculty courses, including question analysis.
  • Statistical reports on student appeals, cheating cases, and absenteeism rates. Statistical reports on student petitions, cases of cheating, and absenteeism rates.
  • Reports on workshops, training courses, and other activities that have been conducted at the faculty. Reports on workshops, training courses, and other activities that have been conducted at the faculty.
  • The modifications made to the question banks for the theoretical courses at the faculty. The modifications made to the question banks for the theoretical courses at the faculty.
  • Coordination with the Quality Assurance Unit at the faculty and preparing a report on what has been done in this regard, as well as with any other development projects that deal with the issue of measurement and evaluation. Coordination with the Quality Assurance Unit at the faculty and preparing a report on what has been done in this regard, as well as with any other development projects that deal with the issue of measurement and evaluation.

A statement by the unit director

Educational institutions include many units that work on the completion of reform and development of the educational process, which relies on several important factors, the most significant of which is the quality of measurement and evaluation tools and the follow-up on the application and development of various measurement processes. This helps in making constructive and objective decisions in formulating clear steps for developing the educational process on scientific foundations.

Through the continuous review of evaluation processes at the level of theoretical and practical courses in the faculty, it can contribute to modifying and developing the educational system and increase the efficiency and quality of the targeted learning outcomes as documented in the faculty's educational plan. And through measurement and evaluation processes, it can contribute to assessing the validity of the procedures and practices followed in the teaching and learning process, and it plays its role in motivating both students and those involved in the educational process to exert effort to achieve the desired educational goals and improve teaching methods.

  • The interaction between departments and the requirements for the unit's work to complete the exam paper evaluation minutes on time.
  • The difficulty of interacting with the online surveys for several reasons that will be presented and discussed, and solutions will be proposed during the meeting. Among the suggestions to be presented are the following, and additional suggestions can be added during the meeting:
  • The unit proposes holding an emergency meeting that includes all department heads and the faculty's vice deans for educational affairs, student affairs, graduate studies, and the environment. and the Director of the Quality Unit and the Dean of the Faculty with the aim of introducing the unit's work and discussing the mechanism of interaction and response to the unit's requirements from the departments and faculty members.

The unit suggests including all important data such as department names and course names that have been tested each semester for practical and theoretical courses in the online surveys to prevent the occurrence of

Image

Unit tasks

The unit's work includes three main phases.

The first phase: The pre-examination phase

In the first phase, preparations for the testing phase are made, and all departments are instructed on how to set the tests and disseminate the designed exam paper templates, which have been previously documented by the faculty council. It is emphasized that the exam should measure all targeted learning outcomes, whether for practical or theoretical courses. And ensuring that the tests are in accordance with the university's examination system and meet the necessary standards for the quality of the examination paper, and this is done in coordination with all theoretical and practical departments.

Phase Two: During the Exams

Through the second phase during the exams, a set of guidance posters will be distributed and circulated to emphasize the correct procedures during the exams to all control staff, invigilators, supervisors, and students, and to ensure the avoidance of mistakes and problems as much as possible during the conduct of the exams.

Phase Three: After the completion of the exams

The third phase is the evaluation phase for all procedures related to the tests, during which coordination with departments is carried out to form committees to evaluate the test paper to ensure its quality according to the desired quality standards for the educational process.

At this stage, the unit issues numerous reports on the quality of the exam paper, student satisfaction with the evaluation processes, faculty satisfaction with the evaluation processes, and collects opinions and suggestions for improving the measurement and evaluation processes. In addition to numerous statistical analyses of the results and sharing them with the departments to identify strengths and weaknesses and work on improving the overall educational process.

And to achieve the desired quality, the Student Measurement and Evaluation Unit performs the following tasks:

  • Constant communication with the heads of academic departments
  • Providing numerous surveys at both the student and faculty levels. Conducting numerous surveys at both the student and faculty levels.
  • The unit offers lectures and seminars necessary to introduce the culture of evaluation and assessment and its importance in developing university education. The unit offers the necessary lectures and seminars to introduce the culture of evaluation and assessment and its importance in the development of university education.
  • Preparing the necessary reports on all the unit's activities, identifying the strengths and weaknesses in the evaluation processes, and working on developing a future improvement plan to enhance the quality of evaluation processes at the faculty. Preparing the necessary reports on all unit activities, identifying the strengths and weaknesses in the evaluation processes, and working on developing a future improvement plan to enhance the quality of evaluation processes at the faculty.
Image

Unit’s surveys

The surveys conducted by the unit for each semester:

Surveys hold special importance as they reflect the quality of various measurement and evaluation processes. And monitoring the performance of tests and measuring the quality of the test paper in terms of form and content, as well as assessing the extent to which the targeted learning outcomes are achieved, as specified in the course descriptions in particular and the objectives related to the characteristics of the graduates of the Faculty of Art Education in general.

The questionnaires are summarized in the following points:

  • Student satisfaction survey regarding the evaluation processes for theoretical and practical courses at the undergraduate level Student satisfaction survey on evaluation processes for undergraduate theoretical and practical courses
  • Student satisfaction survey regarding the evaluation processes for graduate programs in theoretical and practical courses Student satisfaction survey on the evaluation processes for graduate-level theoretical and practical courses
  • Faculty members' satisfaction survey regarding evaluation processes Survey on faculty members' satisfaction with evaluation processes
  • Questionnaire on the Quality of the Examination Paper for Theoretical and Practical Courses at the Bachelor's Level
  • Questionnaire on the Quality of the Examination Paper for Theoretical and Practical Courses at the Graduate Level
Image

E-Assessment

Important Links:
Please ensure that all files ending with links are downloaded using the Google Drive account associated with the Unit’s official email:

Aevaluation20@gmail.com

Recovery email: abeerhasanin@gmail.com

Unit Contact Information

 Dr. Abeer Adel
Director of the Unit

abeer_adel@fae.helwan.edu.eg

Dr. Rania Rizk
Deputy Director of the Unit

rania_rizk@fae.helwan.edu.eg

Dr. Ayman Khallaf
Coordinator of Folk Art and Traditional Crafts

ayman_khallaf@fae.helwan.edu.eg

جامعة حلوان

Helwan University strives to be a leading educational and research institution in technology and the arts, and excels in education and sciences according to international quality standards

Important Links
  • Visits 1046
جامعة حلوان